Effective Date: June 15, 2025

Welcome to SynthScribe AI ("we," "us," or "our"). These meticulously crafted Terms and Conditions ("Terms") establish a legally binding agreement that governs your access to and utilization of our comprehensive suite of services, encompassing our user-friendly website, innovative mobile and desktop applications (collectively, the "Platform"), and our cutting-edge artificial intelligence-powered content creation services (collectively, the "Services"). By accessing, browsing, or in any way using our Services, you unequivocally agree to be bound by these Terms. This agreement extends to any guidelines, rules, or additional terms that may be posted or updated on our Platform from time to time. If you do not comprehend or agree with any part of these Terms, we respectfully request that you refrain from using our Services. Your continued use of our Services signifies your full and ongoing acceptance of these Terms and any subsequent modifications.

1. Acceptance of Terms: A Binding Agreement

Your utilization of SynthScribe AI signifies your explicit acknowledgement that you have thoroughly read, carefully understood, and willingly agree to be legally bound by these Terms, as well as our comprehensive Privacy Policy, which is fully incorporated herein by reference. We explicitly reserve the unilateral right, at our sole and absolute discretion, to update, modify, amend, or otherwise revise these Terms at any time, for any reason, without prior notice. We may, but are not obligated to, provide notice of such changes through our Platform or via email. It is your sole responsibility to review these Terms for any updates or changes periodically. Your continued access to or use of the Services following the posting of any such changes constitutes your unequivocal and legally binding acceptance of the revised Terms. If you disagree with any modifications, your sole recourse is to discontinue using the Services.

2. Eligibility: Ensuring Responsible Use

To access and utilize the full functionality of our Services, you must represent and warrant that you are at least 13 years of age (or the legally recognized minimum age of digital consent in your specific jurisdiction, whichever is greater). By using SynthScribe AI, you affirmatively represent and warrant that you meet the aforementioned age requirement and possess the full legal capacity and authority to enter into this legally binding agreement. Furthermore, you warrant that all information you provide during the registration process and throughout your use of the Services is truthful, accurate, and complete. We reserve the right to request proof of age and to suspend or terminate your account if we have reason to believe you do not meet the eligibility requirements.

3. Account Registration: Maintaining Security and Accuracy

To access certain advanced features and functionalities of the Services, you may need to create a personal user account. During the account registration process, you solemnly agree to provide accurate, current, and complete personal information as prompted by the registration forms. You further undertake the crucial responsibility of maintaining the strict confidentiality and security of your account login credentials, including your username and password. You are entirely and exclusively responsible for any and all activities that occur under your account, whether authorized by you or not. You agree to notify us immediately upon becoming aware of any unauthorized access to or use of your account or any other breach of security. SynthScribe AI shall not be held liable for any loss or damage arising from your failure to comply with these security obligations. You acknowledge that we may rely on the presumption that you have made any communication received under your account.

4. Use of Services: Adhering to Legal and Ethical Standards

You hereby agree to access and utilize SynthScribe AI solely for lawful purposes and in strict compliance with all applicable international, national, regional, and local laws, regulations, and ordinances. Your use of the Services must also adhere to our community guidelines and any other policies we may implement from time to time. You are explicitly prohibited from engaging in the following activities, without limitation:

  • Intellectual Property Violations: You shall not use the Services in any manner that infringes upon or violates the intellectual property rights or proprietary rights of SynthScribe AI or any third party, including but not limited to copyrights, trademarks, patents, trade secrets, and moral rights. This includes unauthorized copying, distribution, modification, or creation of derivative works based on content accessed through the Services, except as expressly permitted by applicable law or with the explicit written consent of the rights holder.

  • Prohibited Content: You shall not upload, generate, create, transmit, distribute, or otherwise make available through the Services any content that is unlawful, illegal, harmful, threatening, abusive, harassing, tortious, defamatory, libelous, vulgar, obscene, indecent, sexually explicit, offensive, hateful, discriminatory, or otherwise objectionable. This includes content that promotes violence, incites hatred, or violates the rights of others, including their privacy rights.

  • Service Disruption: You shall not attempt to interfere with, disrupt, disable, overburden, or impair the proper functioning of the Services, our servers, or any networks connected to the Services. This includes, but is not limited to, introducing viruses, worms, Trojan horses, or other malicious code; engaging in denial-of-service attacks; or attempting to gain unauthorized access to any part of the Services or related systems.

  • Spam and Malware: You shall not use the Services to transmit unsolicited commercial communications (spam), chain letters, pyramid schemes, or distribute malware, viruses, or any other harmful or disruptive software or content.

  • Misrepresentation and Fraud: You shall not use the Services to impersonate any person or entity, or to misrepresent your affiliation with any person or entity. You shall not engage in any fraudulent or deceptive activities through the Services.

  • Data Mining and Harvesting: You shall not use any automated means, including but not limited to robots, spiders, or scrapers, to access, collect, or harvest any information from the Services without our express written permission.

  • Circumventing Security Measures: You shall not attempt to circumvent, disable, or defeat any security features or access controls of the Services.

We expressly reserve the right, at our sole and absolute discretion, to monitor your use of the Services and to suspend, restrict, or terminate your access to all or any part of the Services at any time, without prior notice or liability, if we reasonably believe that you have violated these rules or for any other reason deemed appropriate by us. We also reserve the right to remove or refuse to display any content that we believe violates these Terms.

5. AI-Generated Content: Understanding the Nature of Output

SynthScribe AI utilizes sophisticated artificial intelligence models to generate text, images, code, and other forms of content based on the prompts, instructions, and inputs you provide (collectively, "AI-Generated Content"). While we employ commercially reasonable efforts to develop and maintain high-quality AI models that produce useful and original content, you acknowledge and understand that:

  • No Guarantees: We do not provide any guarantees or warranties regarding the accuracy, completeness, reliability, originality, non-infringement, or suitability of the AI-Generated Content for any specific purpose. The output of our AI models can be unpredictable, and the generated content may contain errors, biases, or factual inaccuracies.

  • User Responsibility: You bear the sole and exclusive responsibility for critically reviewing, carefully editing, fact-checking, and otherwise verifying the accuracy and appropriateness of any AI-generated content before using, publishing, distributing, or relying upon it in any manner. You are responsible for ensuring that the content complies with all applicable laws, regulations, industry standards, and your own ethical and professional obligations.

  • Limitations of AI: You understand that AI models are inherently limited and may not always produce the desired results. The quality and relevance of the AI-generated content depend heavily on the clarity, specificity, and accuracy of your input.

  • Not Professional Advice: AI-Generated Content is not intended to serve as professional advice of any kind, including but not limited to legal, medical, financial, or business advice. Always consult with qualified professionals for advice tailored to your specific circumstances.

By using our Services, you acknowledge and accept the inherent limitations of AI-generated content and agree to exercise due diligence and critical judgment in your use of the output.

6. Intellectual Property: Defining Rights and Responsibilities

Our Rights: The Services, including but not limited to the underlying software code, algorithms, designs, user interfaces, graphics, logos, trademarks, service marks, trade names, and our proprietary artificial intelligence models, as well as all intellectual property rights therein (collectively, "SynthScribe AI IP"), are and shall remain the sole and exclusive property of SynthScribe AI or our licensors. Nothing in these Terms shall be construed as transferring any ownership rights in the SynthScribe AI IP to you. You are granted a limited, non-exclusive, non-transferable, revocable license to access and use the Services solely for your personal or internal business purposes, in accordance with these Terms.

Your Rights: With respect to the content that you directly upload or create using the Services based on your own original ideas and inputs (excluding any elements derived from the SynthScribe AI IP or third-party content), you retain ownership of your original intellectual property rights in such content ("Your Content"). However, by utilizing the Services and generating Your Content, you hereby grant to SynthScribe AI a non-exclusive, worldwide, royalty-free, perpetual, irrevocable, sublicensable, and transferable license to use, host, store, reproduce, modify, adapt, publish, translate, distribute, perform, and display Your Content in any media and for any purpose related to operating, providing, improving, promoting, and developing the Services. This license includes the right for SynthScribe AI to use Your Content for training and improving our AI models, provided that such use does not reveal your personally identifiable information except as outlined in our Privacy Policy. You represent and warrant that you have all necessary rights, licenses, consents, and permissions to grant the licenses in this section and that Your Content does not infringe upon the intellectual property rights of any third party.

Copyright Complaints: SynthScribe AI respects the intellectual property rights of others. If you have a good faith belief that your copyrighted work has been infringed by content available through our Services, please promptly notify our designated copyright agent in writing, providing the following information:

  • A physical or electronic signature of the person authorized to act on behalf of the owner of the copyright interest that is allegedly infringed.

  • A clear and concise identification of the copyrighted work that you claim has been infringed.

  • A clear and concise identification of the material that you claim is infringing and information reasonably sufficient to permit SynthScribe AI to locate the material on the Services.

  • Your contact information, including your address, telephone number, and email address.

  • A statement by you that you have a good faith belief that the disputed use is not authorized by the copyright owner, its agent, or the law.

  • A statement by you, made under penalty of perjury, that the above information in your notice is accurate and that you are the copyright owner or authorized to act on the copyright owner's behalf.

Our designated copyright agent can be contacted at:

SynthScribe AI
Attention: Copyright Agent
Email: business@synthscribeai.com
Address: [Your Physical Address for Legal Notices]

Please note that if you knowingly misrepresent that the material is infringing, you may be subject to liability for damages, including costs and attorneys' fees.

7. Subscriptions and Payments: Understanding Our Pricing Structure

Certain advanced Services or premium features offered by SynthScribe AI may require the payment of subscription fees or other charges ("Fees"). By subscribing to or purchasing such Services or features, you expressly agree to pay all applicable Fees as described on our Platform or as otherwise communicated to you at the time of purchase.

  • Pricing and Billing: We reserve the right to modify our pricing structure, subscription plans, and the Fees for our Services at any time, at our sole discretion. We will provide you with reasonable advance notice of any material changes to our Fees or billing practices, which may be communicated through our Platform or via email. Unless explicitly stated otherwise, all Fees are quoted in United States dollars (USD) and are exclusive of any applicable taxes, such as sales tax, VAT, or GST, which you will be responsible for paying in addition to the stated Fees.

  • Payment Methods: You agree to provide us with valid and up-to-date payment information. We accept various forms of payment as indicated on our Platform. By providing your payment information, you authorize us to charge the applicable Fees to your chosen payment method on a recurring or one-time basis, as per your selected subscription plan or purchase.

  • Subscription Renewals: If you purchase a subscription-based Service, your subscription will automatically renew for the same period as your initial subscription term unless you affirmatively cancel your subscription prior to the end of the then-current billing cycle. You will be automatically charged the applicable subscription fee for the renewal term using the payment method we have on file for you. You are solely responsible for managing your subscription and ensuring that you cancel it if you do not wish to renew. Instructions on how to cancel your subscription will be available on our Platform.

  • Cancellation and Refunds: Our policies regarding cancellation and refunds are clearly outlined at the time of purchase or subscription. Generally, subscription fees are non-refundable except as expressly stated in our refund policy or as required by applicable law. If you cancel your subscription, you will typically retain access to the paid Services until the end of your current billing period. After this, your access will cease, and you will not be charged for subsequent billing cycles.

  • Free Trials: We may offer free trial periods for certain Services. If you sign up for a free trial, you may be required to provide your payment information. Unless you cancel your subscription before the end of the free trial period, you will automatically be charged the applicable subscription fee at the end of the trial period. The specific terms and conditions of any free trial will be disclosed to you at the time of the offer.

By purchasing or subscribing to our paid Services, you acknowledge that you have read, understood, and agree to our pricing, billing, and cancellation policies as presented at the time of your transaction.

8. Third-Party Services: Integration and External Dependencies

SynthScribe AI seamlessly integrates with various third-party artificial intelligence models, application programming interfaces (APIs), data sources, and other external services (including, but not limited to, models and services provided by OpenAI, Google (Gemini), Anthropic, and StableDiffusion) to enhance the functionality and capabilities of our Services ("Third-Party Services").

  • Separate Terms: Your access to and use of these Third-Party Services may be subject to the separate terms of service, privacy policies, and other conditions imposed by the respective third-party providers. It is your sole responsibility to review and agree to these third-party terms before utilizing any features of our Services that rely on such Third-Party Services.

  • No Endorsement or Liability: SynthScribe AI does not endorse, control, or assume any responsibility or liability for the content, functionality, privacy practices, or availability of any Third-Party Services. Your interactions with Third-Party Services are solely between you and the applicable third-party provider. We shall not be held liable for any loss or damage of any kind incurred as a result of your use of or reliance on any Third-Party Services.

  • Service Changes: You acknowledge and agree that the availability and functionality of our Services may be dependent on the continued availability and proper functioning of these Third-Party Services. We do not guarantee that these Third-Party Services will remain available or that their functionality will remain unchanged. Any changes, suspension, or termination of Third-Party Services may impact the operation of our Services, and we shall not be liable for any such impact.

By using our Services, you acknowledge and accept that these Third-Party Services may influence your experience and that your rights and obligations with respect to such Third-Party Services are governed by their respective terms and policies.

9. Limitation of Liability: Scope of Our Responsibility

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL SYNTHSCRIBE AI, ITS AFFILIATES, SUBSIDIARIES, PARENT COMPANIES, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, LICENSORS, OR PARTNERS BE LIABLE TO YOU FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA, OR OTHER INTANGIBLE LOSSES) ARISING OUT OF OR RELATING TO YOUR ACCESS TO OR USE OF (OR INABILITY TO ACCESS OR USE) THE SERVICES, ANY AI-GENERATED CONTENT, THIRD-PARTY SERVICES, OR ANY MATERIALS OR INFORMATION OBTAINED THROUGH THE SERVICES, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), STATUTE, OR ANY OTHER LEGAL THEORY, AND WHETHER OR NOT SYNTHSCRIBE AI HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGES.

YOU SPECIFICALLY ACKNOWLEDGE AND AGREE THAT SYNTHSCRIBE AI SHALL NOT BE LIABLE FOR ANY CONTENT UPLOADED OR GENERATED BY USERS OF THE SERVICES, INCLUDING DEFAMATORY, OFFENSIVE, OR ILLEGAL CONDUCT, AND THAT THE RISK OF HARM OR DAMAGE FROM SUCH CONTENT RESTS ENTIRELY WITH YOU.

OUR TOTAL CUMULATIVE LIABILITY TO YOU FOR ANY AND ALL CLAIMS ARISING OUT OF OR RELATING TO THESE TERMS OR YOUR USE OF THE SERVICES SHALL NOT EXCEED THE GREATER OF (A) THE TOTAL AMOUNT OF FEES PAID BY YOU TO SYNTHSCRIBE AI IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE HUNDRED UNITED STATES DOLLARS ($100). THE FOREGOING LIMITATIONS OF LIABILITY SHALL APPLY EVEN IF THE REMEDY PROVIDED HEREIN FAILS OF ITS ESSENTIAL PURPOSE.

SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF CERTAIN TYPES OF DAMAGES, SO THE ABOVE LIMITATIONS AND EXCLUSIONS MAY NOT APPLY TO YOU IN THEIR ENTIRETY.

10. Disclaimer of Warranties: Providing the Services "As Is"

THE SERVICES, INCLUDING ALL CONTENT, SOFTWARE, AI-GENERATED CONTENT, THIRD-PARTY SERVICES, AND OTHER MATERIALS MADE AVAILABLE THROUGH THE SERVICES, ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS WITHOUT ANY WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMISSIBLE UNDER APPLICABLE LAW, SYNTHSCRIBE AI EXPRESSLY DISCLAIMS ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ANY WARRANTIES ARISING OUT OF COURSE OF DEALING OR USAGE OF TRADE.

WE DO NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE, OR THAT DEFECTS WILL BE CORRECTED. WE DO NOT WARRANT THAT THE SERVICES OR THE SERVERS THAT MAKE THEM AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. WE DO NOT WARRANT THE ACCURACY, COMPLETENESS, RELIABILITY, OR SUITABILITY OF ANY AI-GENERATED CONTENT OR ANY CONTENT PROVIDED BY THIRD PARTIES THROUGH THE SERVICES. ANY RELIANCE YOU PLACE ON SUCH INFORMATION IS STRICTLY AT YOUR OWN RISK.

NO ADVICE OR INFORMATION, WHETHER ORAL OR WRITTEN, OBTAINED BY YOU FROM SYNTHSCRIBE AI OR THROUGH THE SERVICES SHALL CREATE ANY WARRANTY NOT EXPRESSLY STATED IN THESE TERMS.

11. Indemnification: Your Obligation to Protect Us

You agree to indemnify, defend, and hold harmless SynthScribe AI, its affiliates, subsidiaries, parent companies, officers, directors, employees, agents, licensors, and partners from and against any and all claims, demands, actions, losses, liabilities, damages, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to: (a) your access to or use of the Services; (b) your violation of these Terms; (c) Your Content; (d) your infringement of any intellectual property or other rights of any third party; (e) your interaction with any other user of the Services; or (f) any negligent or wrongful conduct by you. SynthScribe AI reserves the right to assume the exclusive defense and control of any matter otherwise subject to indemnification by you, in which event you will fully cooperate with SynthScribe AI in asserting any available defenses.

12. Termination: Our Right to Suspend or End Services

We reserve the right, at our sole and absolute discretion, to suspend, restrict, or terminate your access to all or any part of the Services, at any time, with or without cause, and without prior notice or liability to you. Such reasons for termination may include, but are not limited to, your breach of these Terms, your engagement in illegal or unauthorized activities, technical issues, or for any other reason we deem necessary or appropriate.

Upon termination of your access to the Services, your right to use the Services will immediately cease. However, certain provisions of these Terms, which by their nature should survive termination, including but not limited to Sections 6 (Intellectual Property), 9 (Limitation of Liability), 10 (Disclaimer of Warranties), 11 (Indemnification), 13 (Governing Law and Dispute Resolution), and 14 (Miscellaneous), shall continue in full force and effect even after termination. Any accrued rights to payment and obligations incurred prior to termination shall also remain in effect.

13. Governing Law and Dispute Resolution: Legal Framework

These Terms and your relationship with SynthScribe AI shall be governed by and construed in accordance with the laws of the State of [Insert Your State/Jurisdiction], without regard to its conflict of law provisions.

Any dispute, controversy, or claim arising out of or relating to these Terms, or the breach, termination, or invalidity thereof, or your use of the Services (collectively, "Disputes"), shall be resolved through the following process:

  • Good Faith Negotiations: The parties shall first attempt to resolve any Dispute amicably through good faith negotiations. Either party may initiate negotiations by providing written notice to the other party outlining the nature of the Dispute and the relief sought. The parties shall meet and confer in good faith to attempt to reach a mutually agreeable resolution within a reasonable timeframe.

  • Binding Arbitration: If the parties are unable to resolve the Dispute through good faith negotiations within [Insert Number] days (or such longer period as mutually agreed upon in writing), then the Dispute shall be submitted to and finally resolved by binding arbitration administered by the American Arbitration Association (AAA) in accordance with its Commercial Arbitration Rules (the "AAA Rules") then in effect. The arbitration shall be conducted in [Insert City, State/Jurisdiction]. The language of the arbitration shall be English. The arbitrator shall be mutually agreed upon by the parties. If the parties cannot agree on an arbitrator within [Insert Number] days after a demand for arbitration is made, then the AAA shall appoint the arbitrator in accordance with the AAA Rules. The arbitrator shall have the authority to award any remedies available under applicable law, including injunctive relief and specific performance, provided that the arbitrator shall not have the authority to award punitive or exemplary damages unless expressly permitted by applicable statute. The arbitrator's decision shall be final and binding on the parties, and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction over the matter.

Notwithstanding the foregoing, nothing in this Section shall preclude either party from seeking provisional or injunctive relief from a court of competent jurisdiction to protect its intellectual property rights or confidential information pending the outcome of the negotiation or arbitration.

14. Miscellaneous: General Provisions

  • Entire Agreement: These Terms, together with our Privacy Policy and any other legal notices or agreements published by us on the Services, constitute the entire agreement between you and SynthScribe AI concerning the Services and supersede all prior and contemporaneous communications and proposals, whether oral or written, between you and SynthScribe AI with respect to the Services.

  • Severability: If any provision of these Terms is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions of these Terms shall continue in full force and effect, and the invalid, illegal, or unenforceable provision shall be deemed modified to the extent necessary to make it valid, legal, and enforceable while preserving the original intent of the parties to the greatest extent possible.

  • Waiver: The failure of SynthScribe AI to exercise or enforce any right or provision of these Terms shall not constitute a waiver of such right or provision. Any waiver of any provision of these Terms will be effective only if it is in writing and signed by a duly authorized representative of SynthScribe AI.

  • Assignment: You may not assign, delegate, or otherwise transfer your rights or obligations under these Terms, in whole or in part, without the prior written consent of SynthScribe AI. Any attempted assignment in violation of this provision shall be null and void. SynthScribe AI may freely assign or transfer its rights and obligations under these Terms, in whole or in part, without your consent.

  • Notices: All notices and other communications to SynthScribe AI regarding these Terms should be sent in writing to the contact information provided in Section 15. We may provide notices to you through postings on the Services, via email to the email address you provided during registration, or through other reasonable means.

  • Headings: The section headings in these Terms are for convenience only and have no legal or contractual effect.

  • Force Majeure: SynthScribe AI shall not be liable for any delay or failure to perform its obligations under these Terms due to events beyond its reasonable control, including but not limited to acts of God, war, terrorism, riots, civil unrest, fire, flood, earthquake, natural disasters, strikes, labor disputes, internet failures, telecommunications outages, government restrictions, or the actions or inactions of third-party providers.

15. Contact Us: Getting in Touch

If you have any questions, concerns, or feedback regarding these Terms or our Services, please do not hesitate to get in touch with us through the following contact information:

SynthScribe AI
Email: business@synthscribeai.com
Address: McCauley Way 8141, Lorton, VA 22079, USA

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